Important Deadlines

June 30:

You will receive your Exhibitor Service Manual link via e-mail.

July 1:

Application with deposit must be received to be listed as an exhibitor in the Preliminary Program mailer (company name only listed).

June 8:

Notification of exhibit booth assignment by email. 

July 25:

Final product/service description due for inclusion in Onsite Program Guide. Exhibit application must be accepted by this date to be listed in the Onsite Final Program Guide. 

August 15:
  • Last day to register for an exhibit booth.
  • Last day to purchase or cancel a room drop.
  • Final payment on exhibit booth due.
  • Exhibitor Information Forms due (names of exhibit personnel)
  • Booth personnel fees due.
  • In case of cancellation, no refund on booth fee after this date (booth personnel fees are cancellable up until September 7, 2016). 
  • Ancillary Function Request Form due (if applicable). 

September 7:
  • Last day to cancel or substitute booth personnel or cancel Gala Dinner tickets for refund.
  • A mailing list of all registered attendees will be e-mailed to each exhibiting company (Excel format). 

Exhibit Dates and Hours

NOTE: Exhibit hours are preliminary and subject to change.

  Wednesday/September 28, 2016 1:00pm - 7:00pm
  Thursday/September 29, 2016 8:00am - 8:00pm
  Friday/September 30, 2016 10:30am - 6:00pm
  Saturday/October 1, 2016 8:00am - 2:00pm
  Saturday/October 1, 2016 2:00pm - 7:00pm

Exhibits must not be disturbed, dismantled or removed before 2:00pm on Saturday, October 1, 2016. All exhibit materials must be removed from the exhibit area by 7:00pm on Saturday, October 1, 2016.

Cancellation Policy

Written notification of an exhibitor's decision to cancel must be faxed or e-mailed to Jule Uddfolk, Meetings & Exhibits Manager, at the ISHRS Headquarters office (fax:1-630-262-1520 It is the exhibitor's responsibility to assure the cancellation was received. If written notification of cancellation is received at the ISHRS Headquarters office, the following policies will apply to the booth fee:

  • Received by July 15, 2016 – Full refund less $100 administrative fee
  • Received July 16 - August 15, 2016 – 50% refund less $100 administrative fee
  • After August 15, 2016 – No refund

Regarding Exhibit Booth Personnel Fees, there is no penalty for cancellations up until September 7, 2016. After that date, there is no refund for cancellations.

Room Drop Cancellation Policy

There will be no refund for voluntary concellations of room drops after August 15, 2016.  All room drop cancellations must also be received in writing, as described above, under the Exhibit Cancellation Pollicy.