Products & Solutions

Registration123 is a powerful web-based registration application that is packed with over 1,000 features to maximize your return on events, streamline administrative tasks, and provide instant communication between attendees and staff.

Online Registration

  • Process attendee and guest registrations online
  • Custom registration forms and questions
  • Collect specific information on event attendees
  • Attendees can enter all their own information at anytime
  • Attendees can view, update or cancel their own registrations
  • Categorize attendees by user registration type (e.g.: speakers, member, non-member, attendees, exhibitors, etc.)
  • Personalized pricing based on user registration types and early-bird dates
  • Instantly authorized and processed credit card and check payments
  • Attendee receives automated and personalized confirmation and reminder emails
  • Ensure attendee data meets specified criteria before registration is complete
  • Increase meeting attendance, decrease meeting costs

Online Administration

  • Streamline meeting registration
  • Manage and promote your events online
  • Accessible 24/7/365 with an Internet connection
  • Manage all attendee information in one location
  • Quickly and easily view, add or modify registrations
  • Enter paper, phone, fax and in-person registrations
  • Setup an array of meeting options and transactions
  • Setup custom registration forms and questions
  • Build websites and secure attendee areas
  • Customize all content and text displayed
  • Create, send and track custom letters
  • Generate dynamic reports to view and export
  • Store historical meeting and attendee data
  • Receive notifications of complete and incomplete registrations, updates, cancellations
  • Setup users with usernames, passwords and accessibility
  • Admin does more quality control and less data entry


  • No hardware or software to buy, download, install or maintain
  • No annual licenses, upgrades, support costs, or hosting fees
  • Available 24 hours a day /7 days a week from anywhere around the world
  • Unlimited multi-user administrator access
  • New features and updates instantly available


  • Setup unique domain names and SSL domain names or use
  • Create entire websites to compliment your registration forms
  • Customize graphics, logos, text, colors and documents
  • Create an unlimited number of fully-customized registration forms
  • Choose the data to collect and require from your attendees
  • Create unlimited custom question fields to track and report on
  • Create check boxes, multiple-choice items, text boxes, and more
  • Create items only visible to specific user types
  • Create personalized confirmation and receipt pages
  • Create personalized email messages
  • Create custom HTML emails

Event and Meeting Setup

  • Streamlined tools for quickly getting started
  • Copy previous events forms, websites, letters, documents and reports
  • Control registrations fees by dates, user types, special codes and more
  • Automated inventory limits with sold out messages
  • Set items to appear and disappear on certain dates
  • Create unlimited user registration types with specific questions, pricing, limits
  • Setup invitation codes tied to user registration types
  • Setup payment methods tied to user registration types
  • Create unlimited breakout sessions with unique pricing, limits, communication


  • Build simple or sophisticated websites
  • Create event websites for the general public
  • Create private websites for attendees only
  • Display attendee information based on user registration types
  • Use our website and registration templates
  • Create custom website and registration templates
  • Complete control of all page content and text


  • Unlimited access to reports
  • Use our standard reports or create your own custom reports
  • Generate attendee reports, financial reports, session reports, lodging and travel reports
  • Generate custom reports containing exactly the fields selected
  • Generate custom reports containing advanced filtering options
  • Produce a detailed financial wrap-up
  • Pre and post reporting, invoicing, financial reconciliation
  • Save, archive and email reports
  • Export reports in multiple file formats
  • Export event registration data into other applications

Payment Processing

  • Securely process registration payments online
  • Use your own merchant account or use our merchant account
  • Process credit cards, ACH, paper checks, purchase orders, cash, on-site payments, cost centers, wire transfers
  • Real-time credit card authorization and processing
  • Real-time ACH authorization and processing
  • Payment options available based on user registration type
  • Apply additional transactions to attendee (charges, refunds, charge-backs, extra fees)
  • Display definable payment instructions and policies
  • Collect credit card information for later or offline processing
  • Batch registration payments

Accounting and Financial

  • Automated invoices and receipts
  • Track payments, refunds and other transactions
  • Robust financial reporting with up-to-the-minute transaction information
  • Automatic adjustments when attendee updates or cancels
  • Apply additional credits and payments
  • Reconcile financial data

Emails and Letters

  • Easily communicate with attendees
  • Send automatic and personalized confirmation, reminder and receipt emails
  • Create dynamic HTML and text based emails
  • Insert attendee data and event information to personalize
  • Insert links to invoices/receipts, registration records, websites
  • Send notifications and invitations to past attendees and mailing lists
  • Send custom email messages to attendees
  • Send email attachments to attendees
  • Track email delivery to attendees
  • Email groups of attendees quickly and easily
  • Email marketing tools to drive attendance and improve communications

Housing and Travel

  • Multiple methods to process housing requests
  • Manage room and hotel inventory in real-time
  • Create reusable list of hotels for attendees to select from
  • Create room blocks with custom rates and monitor limits
  • Electronic rooming list creation and distribution
  • Produce rooming list by hotel, registration category, arrival dates
  • Email lodging and travel-specific confirmations to attendees
  • Collect secure credit card information for hotel deposits
  • Manage attendee room sharing / roommates for each hotel room
  • Collect travel arrival and departure information
  • Automated inventory limits with sold out messages
  • Track an unlimited number of hotels, rates, and hotel room types
  • Restrict hotel choices to specific user registration types
  • Record substitutions, changes, cancellations and confirmation numbers

Media and Documents

  • Upload and manage documents, graphics and files
  • Store PDF, DOC, XLS, TXT, PowerPoint, JPG, GIF, Flash and more
  • Integrated throughout websites, emails, letters and forms
  • Store and categorize attendee documents
  • Reports on attendee documents

Badges and Tickets

  • Drag-and-drop design interface to create badges and tickets
  • Automatically merge attendee information
  • Customize with graphics, colors, and text effects
  • Create and reuse unlimited designs
  • Use over 20 standard Avery label formats or create your own
  • Include break-out session information
  • Include barcodes for check-in and lead tracking
  • Print in batches or one at a time
  • Produce personalized registration labels


  • Check in attendees
  • Pull up any information
  • Setup self-registration kiosks for walk-ins
  • Mark no-shows and on-site purchases
  • Print individual badges
  • Access real-time attendee lists
  • Generate event and session rosters
  • Process credit card and check payments
  • Print receipts and invoices
  • Print out sign-in sheets

Security and Stability

  • We keep your data safe and secure
  • Information transmitted is encrypted by a 128 bit RSA encryption Secure Socket Layer
  • Credit card and ACH information is stored encrypted
  • Independent daily audit for security checks
  • Approved and monitored privacy policy
  • Daily virus definition updates and real-time virus scanning
  • 24/7 hosting, redundancy and data backup
  • Automatic daily and hourly backups of all data
  • Secure and redundant web and database servers
  • Separate hourly, daily, weekly, and monthly backups
  • Control access to data by limiting administrator access
  • Customize user accounts view preferences and security settings

Support and Training

  • Free professional and friendly support via email, phone, on-site
  • U.S. based support and development teams
  • Toll-free phone support
  • On-demand after-hour emergency support
  • Registration form design services
  • Account managers are experienced in event and meeting planning

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Member of Meeting Professionals International (MPI)

Member of American Society of Association Executives (ASAE)