Registration123 is a powerful web-based registration application that is packed with over 1,000 features to maximize your return on events, streamline administrative tasks, and provide instant communication between attendees and staff.
Online Registration
- Process attendee and guest registrations online
- Custom registration forms and questions
- Collect specific information on event attendees
- Attendees can enter all their own information at anytime
- Attendees can view, update or cancel their own registrations
- Categorize attendees by user registration type (e.g.: speakers, member, non-member, attendees, exhibitors, etc.)
- Personalized pricing based on user registration types and early-bird dates
- Instantly authorized and processed credit card and check payments
- Attendee receives automated and personalized confirmation and reminder emails
- Ensure attendee data meets specified criteria before registration is complete
- Increase meeting attendance, decrease meeting costs
Online Administration
- Streamline meeting registration
- Manage and promote your events online
- Accessible 24/7/365 with an Internet connection
- Manage all attendee information in one location
- Quickly and easily view, add or modify registrations
- Enter paper, phone, fax and in-person registrations
- Setup an array of meeting options and transactions
- Setup custom registration forms and questions
- Build websites and secure attendee areas
- Customize all content and text displayed
- Create, send and track custom letters
- Generate dynamic reports to view and export
- Store historical meeting and attendee data
- Receive notifications of complete and incomplete registrations, updates, cancellations
- Setup users with usernames, passwords and accessibility
- Admin does more quality control and less data entry
Web-based
- No hardware or software to buy, download, install or maintain
- No annual licenses, upgrades, support costs, or hosting fees
- Available 24 hours a day /7 days a week from anywhere around the world
- Unlimited multi-user administrator access
- New features and updates instantly available
Customizable
- Setup unique domain names and SSL domain names or use registration123.com
- Create entire websites to compliment your registration forms
- Customize graphics, logos, text, colors and documents
- Create an unlimited number of fully-customized registration forms
- Choose the data to collect and require from your attendees
- Create unlimited custom question fields to track and report on
- Create check boxes, multiple-choice items, text boxes, and more
- Create items only visible to specific user types
- Create personalized confirmation and receipt pages
- Create personalized email messages
- Create custom HTML emails
Event and Meeting Setup
- Streamlined tools for quickly getting started
- Copy previous events forms, websites, letters, documents and reports
- Control registrations fees by dates, user types, special codes and more
- Automated inventory limits with sold out messages
- Set items to appear and disappear on certain dates
- Create unlimited user registration types with specific questions, pricing, limits
- Setup invitation codes tied to user registration types
- Setup payment methods tied to user registration types
- Create unlimited breakout sessions with unique pricing, limits, communication
Websites
- Build simple or sophisticated websites
- Create event websites for the general public
- Create private websites for attendees only
- Display attendee information based on user registration types
- Use our website and registration templates
- Create custom website and registration templates
- Complete control of all page content and text
Reporting
- Unlimited access to reports
- Use our standard reports or create your own custom reports
- Generate attendee reports, financial reports, session reports, lodging and travel reports
- Generate custom reports containing exactly the fields selected
- Generate custom reports containing advanced filtering options
- Produce a detailed financial wrap-up
- Pre and post reporting, invoicing, financial reconciliation
- Save, archive and email reports
- Export reports in multiple file formats
- Export event registration data into other applications
Payment Processing
- Securely process registration payments online
- Use your own merchant account or use our merchant account
- Process credit cards, ACH, paper checks, purchase orders, cash, on-site payments, cost centers, wire transfers
- Real-time credit card authorization and processing
- Real-time ACH authorization and processing
- Payment options available based on user registration type
- Apply additional transactions to attendee (charges, refunds, charge-backs, extra fees)
- Display definable payment instructions and policies
- Collect credit card information for later or offline processing
- Batch registration payments
Accounting and Financial
- Automated invoices and receipts
- Track payments, refunds and other transactions
- Robust financial reporting with up-to-the-minute transaction information
- Automatic adjustments when attendee updates or cancels
- Apply additional credits and payments
- Reconcile financial data
Emails and Letters
- Easily communicate with attendees
- Send automatic and personalized confirmation, reminder and receipt emails
- Create dynamic HTML and text based emails
- Insert attendee data and event information to personalize
- Insert links to invoices/receipts, registration records, websites
- Send notifications and invitations to past attendees and mailing lists
- Send custom email messages to attendees
- Send email attachments to attendees
- Track email delivery to attendees
- Email groups of attendees quickly and easily
- Email marketing tools to drive attendance and improve communications
Housing and Travel
- Multiple methods to process housing requests
- Manage room and hotel inventory in real-time
- Create reusable list of hotels for attendees to select from
- Create room blocks with custom rates and monitor limits
- Electronic rooming list creation and distribution
- Produce rooming list by hotel, registration category, arrival dates
- Email lodging and travel-specific confirmations to attendees
- Collect secure credit card information for hotel deposits
- Manage attendee room sharing / roommates for each hotel room
- Collect travel arrival and departure information
- Automated inventory limits with sold out messages
- Track an unlimited number of hotels, rates, and hotel room types
- Restrict hotel choices to specific user registration types
- Record substitutions, changes, cancellations and confirmation numbers
Media and Documents
- Upload and manage documents, graphics and files
- Store PDF, DOC, XLS, TXT, PowerPoint, JPG, GIF, Flash and more
- Integrated throughout websites, emails, letters and forms
- Store and categorize attendee documents
- Reports on attendee documents
Badges and Tickets
- Drag-and-drop design interface to create badges and tickets
- Automatically merge attendee information
- Customize with graphics, colors, and text effects
- Create and reuse unlimited designs
- Use over 20 standard Avery label formats or create your own
- Include break-out session information
- Include barcodes for check-in and lead tracking
- Print in batches or one at a time
- Produce personalized registration labels
On-Site
- Check in attendees
- Pull up any information
- Setup self-registration kiosks for walk-ins
- Mark no-shows and on-site purchases
- Print individual badges
- Access real-time attendee lists
- Generate event and session rosters
- Process credit card and check payments
- Print receipts and invoices
- Print out sign-in sheets
Security and Stability
- We keep your data safe and secure
- Information transmitted is encrypted by a 128 bit RSA encryption Secure Socket Layer
- Credit card and ACH information is stored encrypted
- Independent daily audit for security checks
- Approved and monitored privacy policy
- Daily virus definition updates and real-time virus scanning
- 24/7 hosting, redundancy and data backup
- Automatic daily and hourly backups of all data
- Secure and redundant web and database servers
- Separate hourly, daily, weekly, and monthly backups
- Control access to data by limiting administrator access
- Customize user accounts view preferences and security settings
Support and Training
- Free professional and friendly support via email, phone, on-site
- U.S. based support and development teams
- Toll-free phone support
- On-demand after-hour emergency support
- Registration form design services
- Account managers are experienced in event and meeting planning
