INSTRUCTIONS AND POLICIES FOR NATS
Conference exhibits, advertising, and publisher showcases
In accordance with the policies and procedures of the National Association of Teachers of Singing, Inc., the following rules apply to all registered exhibitors. NATS reserves the right to make additions to these policies if necessary and will notify all exhibitors in writing of any changes or additions.
EXHIBITS:
1. Booth space will be assigned on a first-come, first-served basis according to the postmark date or date stamp on the returned contract. Booth location requests will be honored if possible; however, NATS reserves the right to arrange the exhibition hall as necessary in order to maintain the best use of space and the safety of the exhibitors and the conference attendees. Space is limited at the Little America Hotel, so please be sure to reserve your space early!
2. Your exhibit space (an 8’ x 10’ booth package) will include one 6’ draped table, two plastic side chairs, one wastebasket, one 7” x 44” standard identification sign, 8’ high back drape, and 3’ high draped side rails.
3. Exhibitors may order additional equipment, signage, and services through our official conference contractor, GES. Information packets will be sent to all registered exhibitors, after the March 1deadline, which will include information about shipment of materials to the event. Any audio-visual equipment used in the exhibit hall MUST use headphones.
4. Exhibit space may not be shared between companies or individuals. Only one name of a company or individual may be registered and listed on each booth reserved, as well as on their identifications sign(s).
5. The exhibitor assumes the entire responsibility and liability for losses, damage, and claims arriving out of injury or damage to the exhibitor’s displays, equipment, and other property brought to the premises, and shall indemnify and hold harmless the National Association of Teachers of Singing, Inc. and/or the Little America Hotel and Towers Hotel agents, servants, and employees from any and all such losses, damages, and/or claims.
6. Exhibitors may take orders and sell merchandise within the exhibition hall. However, each exhibitor is responsible for complying with the State of Utah sales tax requirements. NEW THIS YEAR-There will be a dedicated Grand Opening of Exhibits on the Opening Evening of the Conference in conjunction with the opening evening reception for three hours prior to the NATSAA Final Auditions on Friday, July 2, 2010.
7. SECURITY: The National Association of Teachers of Singing, Inc. Conference Exhibition Hall will be a secured area which will be locked at all times when exhibits are closed. However, exhibitors are responsible for their own materials and should be insured against any possibility of loss or damage.
8. DEADLINE FOR RESERVATIONS: Must be postmarked on or before March 1, 2010.
9. CANCELLATIONS: NATS will require written notice of cancellation for any reserved space. Any cancellation must be received prior to April 1, 2010, and will be refunded at the full amount paid to NATS minus a processing fee of $50.00. Cancellations received after exhibit space is assigned will not be refunded.
PUBLISHER SHOWCASE INFORMATION:
Limited opportunities will be available for Exhibitors to sponsor showcases. Showcase opportunities will be available at two levels this year and will run during the lunch time break period hours of 12:00 – 2:00 p.m.
· Premium featured designated forty-five minute time slots at $550.00 each day (1 per day).
· Regular thirty-minute showcase opportunities will be available running simultaneously at $450.00 each.
Showcase opportunities are open to all exhibitors and are used for introduction or demonstration of products and services. Space available is very limited and will not be reserved until payment is received. Timeslots will be assigned in the order registrations are received. Premium Showcases will be the daily featured showcase at one per day. Any special equipment necessary will be the responsibility of the showcase exhibitor. Rooms will be set up theater style and will include on a lectern with microphone. THE DEADLINE TO RESERVE A SHOWCASE is March 1, 2010, OR until all space is sold out.
ADVERTISING INFORMATION
ALL ADS MUST be submitted CAMERA READY. For best results please supply a digital file such as a .tif, .jpeg, .pdf or .eps in grayscale or color at 100% of your completed ad size. Please supply ad on a zip disc or CDR. THE DEADLINE TO RESERVE YOUR SPACE IN THE 2010 CONFERENCE PROGRAM BOOK IS MARCH 1, 2010. YOUR AD SUBMISSION DEADLINE IS APRIL 1, 2010.
Full page ads that are intended to print to the edge of the page should allow 1/8” bleed (image) around all four sides of the ads. All ads supplied without bleed will be encapsulated with a 1 pt. black rule to fit within the image area of 7-1/2” x10”.
