Welcome and Downloads

Online Exhibits Registration

Important Deadlines

Room Drop Opportunity

Exhibitor Area

May 20:
Application with deposit must be received to be listed as an exhibitor in the preliminary Annual Meeting Program mailer (company name only listed).

June 12:
Notification of exhibit booth assignment by email.

Mid-June:
You will receive your Exhibitor Service Kit link via e-mail.

August 1:
Final payment on exhibit booths due. "Exhibitor Information Form" and "Ancillary Function Request Form" due.

August 14:
Products/service description due for inclusion in Onsite Program Guide.  Exhibit application must be accepted by this date to be listed in the final, Onsite Program.

September 10:
Last day to substitute reps or cancel Gala Dinner tickets for refund.

September 19:
A mailing list of all registered attendees will be e-mailed to each exhibiting company (Excel format).

September 23:
Final day that exhibit applications may be accepted and the final day to apply for the room drop marketing opportunity.

Exhibit Dates and Hours
NOTE: Exhibit hours are preliminary and subject to change.

SET-UP:
  Wednesday/October 8, 2014 1:00pm - 7:00pm
SHOW HOURS:
  Thursday/October 9, 2014 8:00am - 7:30pm
  Friday/October 10, 2014 8:00am - 6:00pm
  Saturday/October 11, 2014 8:30am - 2:15pm
DISMANTLE:
  Saturday/October 11, 2014 2:15pm - 5:00pm

Exhibits must not be disturbed, dismantled or removed before 2:15PM on Saturday, October 11, 2014. All exhibit materials must be removed from the exhibit area by 5:00PM on Saturday, October, 2014.

Payment/Deposit/Refund
Fees are $3,250.00 USD per 2 meter by 3 meter exhibit booth. A deposit in U.S. funds of $1,625.00 USD per exhibit booth must be submitted with the application for exhibit space. No application will be processed or exhibit booth assigned until the deposit is received. Space must be fully paid for by August 1, 2014. If assigned space is not paid for by August 1, 2014, it may be reassigned, sold or canceled by the ISHRS.

Cancellation Policy
Written notification of an exhibitor's decision to cancel must be faxed or e-mailed to Jule Uddfolk, Meetings & Exhibits Manager, at the ISHRS Headquarters office (fax:1-630-262-1520 info@ishrs.org). It is the exhibitor's responsibility to assure the cancellation was received. If written notification of cancellation is received at the ISHRS Headquarters office, the following policies will apply:
  • Received by July 1, 2014 – Full refund less $100 administrative fee
  • Received July 2 - August 1, 2014 – 50% refund less $100 administrative fee
  • After August 1, 2014 – No refund