Important Deadlines

April 30:

Application with deposit must be received to be listed as an exhibitor in the Preliminary Program (company name only listed).

May 2:

Notification of exhibit booth assignment by email. 

May 4:

You will receive your Exhibitor Service Manual via e-mail.

July 15:

Final payments on exhibit booths due. No refund on booth cancellations after this date. (Booth personnel fees are cancellable until September 13, 2017.)

August 1:

Final product/service description due for inclusion in Onsite Program Guide. Exhibit application must be accepted by this date to be listed in the Onsite Final Program Guide. 

August 4:
  • Last day to register for an exhibit booth.
  • Last day to purchase or cancel a room drop.
  • Exhibitor Information Forms due (names of exhibit personnel)
  • Ancillary Function Request Form due (if applicable). 

September 13:
  • Last day to cancel or substitute booth personnel or cancel Gala Dinner tickets for refund.
  • A mailing list of all registered attendees will be e-mailed to each exhibiting company (Excel format). 

Exhibit Dates and Hours

NOTE: Exhibit hours are preliminary and subject to change.

  Wednesday/October 4, 2017 12:00pm - 8:00pm
  Thursday/October 5, 2017 7:30am - 8:00pm
  Friday/October 6, 2017 8:00am - 6:00pm
  Saturday/October 7, 2017 7:30am - 1:30pm
  Saturday/October 7, 2017 1:30pm - 5:30pm

Exhibits must not be disturbed, dismantled or removed before 1:30pm on Saturday, October 7, 2017. All exhibit materials must be removed from the exhibit area by 5:30pm on Saturday, October 7, 2017.

Cancellation Policy

Written notification of an exhibitor's decision to cancel must be faxed or e-mailed to Jule Uddfolk, Meetings & Exhibits Manager, at the ISHRS Headquarters office (fax:1-630-262-1520 It is the exhibitor's responsibility to assure the cancellation was received. If written notification of cancellation is received at the ISHRS Headquarters office, the following policies will apply to the booth fee:

  • Received by June 15, 2017 – Full refund less $100 administrative fee
  • Received June 16 - July 15, 2017 – 50% refund less $100 administrative fee
  • After July 15, 2017 – No refund

Regarding Exhibit Booth Personnel Fees, there is no penalty for cancellations up until September 13, 2017. After that date, there is no refund for cancellations.

Room Drop Cancellation Policy

There will be no refund for voluntary concellations of room drops after August 4, 2017.  All room drop cancellations must also be received in writing, as described above, under the Exhibit Cancellation Pollicy.