Take advantage of the opportunity to catch the attention of the ISHRS meeting attendees by organizing a room drop. Room drop items are delivered directly to each attendee’s hotel room at the official meeting hotel, the Shangra-la Hotel Kuala Lumpur. This is a great way to:
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Invite them to your booth
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Feature show specials
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Highlight a new product
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Educate attendees on the uses and benefits of your products and services
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Show your commitment to the ISHRS
HOW IT WORKS:
The room drops will be delivered to all ISHRS room block guests at the Shangra-la Hotel Kuala Lumpur only and will occur on one day only, Thursday, October 9, 2014. This is not an exclusive offer – all ISHRS room drops will be made on that day. A limit of 3 room drop opportunities will be sold. The drop will go to ALL rooms in our ISHRS block at the Shangra-la Hotel Kuala Lumpur, which will be approximately 350 guest rooms, dependent upon final attendance.
THE COSTS INVOLVED:
- The fee for the ISHRS room drop opportunity is as follows:
For exhibiting companies: $1,500 USD for an envelope (with one page inserted) or one-page flyer.
For non-exhibiting companies: $2,500 USD for an envelope (with one page inserted) or one-page flyer.
Note: the fees listed above entitle you only to the right to make the room drop. The ISHRS will forward a list of approved room drop companies to the Shangri-la Hotel Kuala Lumpur.
- In addition to the above fee, you will be responsible for:
- Paying the Shangri-la Hotel Kuala Lumpur’s room drop fees. These hotel room drops fees will be RM 15 per room, payable to the ISHRS. The ISHRS will invoice the exhibitor for these fees 2 weeks prior to the meeting, based on the current room pick-up, and will invoice the exhibitor again after the meeting if needed with any balance due for rooms added after the first invoice.
- Producing your own room drop materials and delivering them to the Shangri-la Hotel Kuala Lumpur in a condition ready to be delivered to the rooms, by the date required. (The ISHRS will inform you of the required quantity on September 9, 2014.)
- Any receiving/handling fees your items may incur at the Shangri-la Hotel Kuala Lumpur.
Once your Room Drop Agreement is accepted by the ISHRS, you will be given information from the ISHRS on how to proceed.
POLICIES:
The Shangri-la Hotel Kuala Lumpur will not accept room drop materials without the consent of the ISHRS. Guidelines for room drop materials are as follows: (All materials will be checked on-site for compliance to these rules.)
- The ISHRS logo may not be used on the materials.
- You may not state or imply that your product or service is endorsed or recommended by the ISHRS.
- You may not state that your product/service is better than another product or service.
- ISHRS requires you to forward your room drop piece for review and approval by September 9, 2014. You may email it to Jule Uddfolk at juddfolk@ishrs.org.
HOW TO SIGN UP:
To participate in the ISHRS Room Drop, complete the Room Drop Agreement, either the hard copy on Welcome and Downloads or the online version found at: www.registration123.com/ishrs/22ndexhibits. Your payment, with the Room Drop Agreement, must be received by September 9, 2014. Please forward any questions you may have to info@ishrs.org.
