Registration Process

IMPORTANT INFORMATION - PLEASE READ BEFORE REGISTERING

For our 2019 Expo, the registration process for the exhibitors at the Virginia Fire & Rescue Conference will be similar to last year. Companies will be able to choose their exhibit space, based on availability at the time of registering AND paying the full amount required. If you see a NOT AVAILABLE beside a space, that means it has already been reserved.

Floor Plan and Available Space - Our exhibit space will continue to take up all expo halls in the Virginia Beach Convention Center! For the locations of the spaces in the exhibit hall please refer to the Exhibit Hall Layout tab. The List of Vendor Spaces tab lists all exhibit spaces, their dimensions, and special instructions (restricting displays on 6 exhibit spaces located at the load in doors). We suggest you print the list of vendor spaces prior to beginning the registration process.

Be Sure Before You Hit Submit - Please be careful in your selectiion before you hit the Submit button.  If you go back and try to change the space (after you hit Submit), the system will not release the initial space and it will add all spaces you've selected to your total.  If this should happen, please call Peggy Tucker, 804/378-0005 and she can reverse the selection within the system.

Deposit - For each exhibit space, there is a required initial deposit of $250/booth and $400/floor space to reserve and hold your registration. If you select Pay by Invoice, your check must be received within ten (10) days from the date of registration or record will be deleted and your space will be released.

Final Payment - The balance due on your exhibit registration is due by October 31, 2018. An email will be sent to your company's main contact with instructions on how to access their registration record and process the payment by the due date. If payment has not been received by the due date, VFCA has the right to release your space and withhold the deposit paid.

Late Payment Penalty - Any payment received after the due date, VFCA has the right to charge a late penalty of 5% of the balance due for every 30 days past the due date.

Cancellation Policy - Written cancellation requests must be made before January 15, 2019 and will be subject to a $200.00 cancellation fee. No cancellation or refund after January 15, 2019. Please send cancellation email to monarchmeetings@gmail.com.