Registration Process

IMPORTANT INFORMATION - PLEASE READ BEFORE REGISTERING

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For our 2018 Expo, the registration process for the exhibitors at the Virginia Fire & Rescue Conference will be similar to last year.  Companies will be able to choose their exhibit space, based on availability at the time of registering AND paying the deposit amount required.  

Expanded Exhibit Hall Hours - To provide an additional opportunity for you to display your products to our attendees the Exhibit Hall will be open on Thursday from 3 PM until 6 PM.   The Exhibit Hall will also be open Friday 9 AM to 6 PM and on Saturday 9 AM to 2 PM.

Initial Payment - A deposit of $250/booth and $400/floor space when registering is required.  For immediate processing and confirmation of your space, payment by credit card is recommended.  If paying by invoice, a check must be received within 10 days of your registration, or your record deleted and space released. Please send your check payment to VFCA, P. O. Box 699, Blackstone, VA  23824. 

Floor Plan and Available Space - Our exhibit space will continue to take up all expo halls in the Virginia Beach Convention Center! For the locations of the spaces in the exhibit hall please refer to the Exhibit Hall Layout tab.  The List of Vendor Spaces tab lists all exhibit spaces, their dimensions, and special instructions (restricting displays on 6 exhibit spaces located at the load in doors).  We suggest you print the list of vendor spaces and log into the app prior to beginning the registration process.

Non-Profit/Government Agencies:   Those organizations that desire to exhibit under the qualification of a non-profit or government agency must be approved by the VFCA as meeting this qualification before registering.  Please click on this link to open a document that you will need to complete and return to VFCA.  Once accepted, you will receive an email confirmation and a code to use to register.  The cost for Non-Profit/Government Agencies is $150/booth. 

Sponsorship Availability - We have developed creative opportunities to give your company the utmost exposure and recognition during our conference, while helping to keep it affordable for the attendees and grants our top sponsors first refusal on selecting their exhibit space at the following year's conference.  Sponsorship levels range from $500-15,000.  Please refer to the Sponsorships and Advertising tab for more details.

Cancellation Policy - Written cancellation requests must be made before January 15, 2018 and will be subject to a $200.00 cancellation fee.  No cancellation or refund after January 15, 2018.   Please send cancellation email to monarchmeetings@gmail.com.